Chartership Mentors

A Mentor is someone who assists another to grow, acquire new skills and develop their potential. 

The mentoring relationship builds confidence and helps the mentee to take responsibility for their own development.

A mentor

• Volunteers their time to take a personal interest in others
• Listens actively
• Questions and finds out what is important to the mentee, exploring their skills and aspirations
• Creates an open and candid relationship, to encourage the growth of trust and confidence which assists the learning process
• Regards all the mentee says as confidential
• Avoids mentoring those who are in a direct reporting line
• Is fully aware of their own limitations and is able to overcome them, as well as those of the mentee
• Has appropriate experience for the role
• Is a Chartered Geologist or Chartered Scientist and is fully aware of the criteria for Chartered status

• Get hands-on experience to prepare you for taking the next step to becoming a Supporter or Assessor
• Opportunity to demonstrate and develop your leadership and management skills with 1-1 experience
• Keep your industry knowledge fresh, developing a deeper and broad knowledge about areas in your profession
• Build your CPD portfolio - required to maintain your Chartered status
• Keep your knowledge of the Chartership process up to date
• Become exposed to different approaches and mindsets
• Increased self confidence and higher visibility within the profession
• Showcase your dedication to the geosciences
• Build a wider professional network
• Support those who were once in your position, with the satisfaction of seeing them progress

Personal organisation

Before you start mentoring, it is essential that you consider the amount of time that you are willing to give. Does this match the level of commitment that your mentee expects? Can some of this time be by phone or email?

Expectations

You will need to think beforehand about what you want from the mentoring relationship. 

For instance, who will be responsible for the practical aspects of the process, who will organise when and where to meet and who will initiate reviews of the relationship?

Communications skills

You will need a range of interpersonal skills including:

• Listening attentively and non-judgementally
• Giving and receiving feedback
• Questioning skills to encourage your mentee to talk and think through issues
• The ability to challenge constructively

Flexible attitude

Being flexible means that you respond appropriately to your mentee’s changing needs and are open to new ideas and different ways of doing things. Flexibility comes with increased awareness of your own behaviour and those of others.

An important part of a successful mentoring relationship is the attitude and commitment of the individual being mentored. He or she should:

• Understand that the role of the mentor is to challenge, encourage and support, but not to provide answers
• Guard against becoming dependent on the mentor
• Approach each meeting fully prepared
• Be open to ideas, suggestions and different perspectives
• Be open and honest about what works and what does not

Relationships that start with a clear ‘learning contract’ are generally the most rewarding.

• Conflicts of interest must be avoided, so it is usually considered inappropriate for a mentoring relationship to exist between manager and subordinate, or close colleague.
• It is important that ground-rules are established at the beginning of the relationship, to avoid misunderstanding later on. These may include the timings and format of the meetings, the anticipated length of the commitment and method of communication.
• Responsibilities and expected outcomes should be discussed at an early stage. It is important to state any specific results the mentee hopes to gain from the relationship and how these will be measured.

What to do if the relationship is not working

Although most mentoring relationships work well, there may be occasions when (for whatever reasons) the relationship does not work.

If at any time the relationship is not progressing as it should, please contact the Society's Fellowship team.

The first meeting

• Ensure that expectations of the relationship are discussed and you both have a clear idea of the mentee’s goals.
• Agree guidelines on how you will work with each other. For instance how often you both think you need to meet and or for how long; do you want to set an agenda for each meeting; whose responsibility will they be and where will they take place. 
• The mentee should articulate what their expectations are of the mentor
• The mentor and mentee should jointly establish the gap between the mentee’s capabilities and experience and the requirements for Chartership
• The mentor should discuss with the mentee the most appropriate route to Chartership (i.e. Chartered Geologist or Chartered Scientist)
• Establish in what areas the mentee needs the most help and together create a development plan to monitor progress 

Subsequent meetings

• Briefly summarise the notes of each meeting directly after it finishes (Mentor and mentee to agree who does this)
• Update the status of any actions that were agreed
• The mentor should build on the mentee’s own ideas, share their thoughts and ideas but not give advice
• The mentee should be encouraged to take notes
• Agree time and date of next meeting

Between meetings

• Send a brief note to summarise actions (or delegate this to the mentee)
• Do anything that you have promised to do promptly
• Keep in touch, for example:
• Enquire how trips/activities went
• Forward articles/publications etc. that might be of relevance to the mentee
• Suggest training or events that might be of interest to the mentee